Many conference organizers are facing new challenges related to converting a complex in-person event to an all-virtual experience. With an extensive portfolio of conferences, the IEEE Computer Society was one of the groundbreakers to conduct a successful all-virtual event that included technical presentations, keynotes, posters, demonstrations, exhibits and sponsors, and networking opportunities.
Learn from the experts who have gained first-hand experience conducting virtual conferences! In efforts to share our knowledge, we’re providing Computer Society success stories to reveal the experiences and lessons we’ve learned along the way.
2020 IEEE Conference on Virtual Reality and 3D User Interfaces (IEEE VR)
The IEEE Conference on Virtual Reality and 3D User Interfaces (IEEE VR) converted to an all-virtual event in response to coronavirus concerns and successfully provided a seamlessly immersive, inclusive, and green experience to its expanded audience of over 2,000 registrants. Taking place entirely online, the event featured all of the content planned for the in-person event, including live-streamed presentations, invited talks, and panels, as well as poster sessions, demos, and a 3D user-interface (3DUI) contest hosted in a social virtual world, deftly utilizing some of the technology that would have been displayed at the conference itself. Read the IEEE VR 2020 case study.
2020 IEEE International Conference on Data Engineering (IEEE ICDE)
Just three weeks out from its planned date, the organizers for the IEEE International Conference on Data Engineering (IEEE ICDE) made the decision to host their conference, originally planned to take place in Dallas, Texas, completely virtually. Despite having to cancel the in-person conference, the virtual event was a success, which included over 2000 conference registrants. A special keynote address from the “Women in Data Science” workshop was presented, as well as a special IEEE Computer Society Awards Presentation. Read the IEEE ICDE 2020 case study.
2020 IEEE Symposium on Security and Privacy (IEEE S&P)
With travel and public gatherings still hindered by risks associated with COVID-19, the organizers for the IEEE Symposium Security and Privacy Conference (IEEE S&P) made the decision to convert their in-person event, originally planned to take place in San Francisco, California, to an all-digital conference experience. Read the IEEE S&P 2020 case study.
2020 Computer Vision and Pattern Recognition (CVPR) Conference
CVPR, one of the largest events exploring artificial intelligence (AI), machine learning, computer vision, deep learning, rapidly and efficiently converted one of the largest conferences to an all-virtual format despite many obstacles. With more than 5,000 papers, keynotes, sessions, workshops, and tutorials, and an audience of 7,600 from all over the world, CVPR virtually delivered a comprehensive technical program with record-breaking participation. Read the 2020 CVPR case study.
2020 IEEE Secure Development Conference (SecDev)
In consideration of the overall risks and travel restrictions associated with COVID-19, the organizers for the IEEE SecDev made the decision to convert their in-person event, originally planned to take place in Atlanta, GA on Sept 28-30, to an all-digital conference experience. Read the 2020 SecDev case study.
2020 IEEE International Conference on Quantum Computing and Engineering (QCE20)
With ongoing travel restrictions and public gatherings still prohibited by circumstances surrounding COVID-19, the organizers for IEEE International Conference on Quantum Computing and Engineering (QCE20) — an inaugural multidisciplinary event covering quantum computing and engineering — made the decision to convert the in-person event, originally planned to take place Oct 12-16 in Broomfield, Colorado, to an all-digital conference experience. Read the QCE20 case study.
2020 IEEE International Symposium on Hardware Oriented Security and Trust (HOST)
IEEE HOST, the premier symposium that facilitates the rapid growth of hardware-based security research and development, made the decision to convert the in-person conference to an all-virtual experience. The original date and location were 4-7 May in San Jose, CA; the event was rescheduled to take place December 7 – 11 and was executed in a virtual format. The IEEE HOST program included keynote speakers, virtual presentations, and a virtual exhibit hall with hardware demos, presentations, and networking opportunities. Read the 2020 HOST case study.
