Updated December 2019
SECTION 5 – MEMBERS OF THE EXECUTIVE COMMITTEE
5.1 PRESIDENT
5.1.1 Position Function
Serves as the chief elected officer of the IEEE Computer Society and represents the entire membership. Provides leadership and direction for officers and Society programs.
5.1.2 Position Responsibilities
1. Sets and directs achievement of overall Society objectives.
2. Consider the counsel of the Past President and President-Elect on major decisions in order to understand past decision rationale, assess impact on future strategies, and maintain continuity of decisions affecting the Computer Society.
3. Appoints Executive Committee members, standing committee chairs and other officers and representatives. May appoint ad hoc committees as deemed desirable.
4. May declare positions vacant for which the president has sole power of appointment or for which the president delegates the authority to appoint.
5. Serves as a franchised member ex officio and chairs the:
- Board of Governors
- Executive Committee
6. Prepares meeting agendas and distributes relevant information to all members prior to meetings.
7. Presides over Board and committee meetings to ensure achievement of objectives and attention to major issues and purposes.
8. Serves as a franchised member ex officio of the:
- Constitution & Bylaws Committee
- Finance Committee
- Intersociety Cooperation Committee
- Planning Committee
9. Serves as an ex officio, non-voting member of the:
- Member & Geographic Activities Board
- Professional and Educational Activities Board
- Publications Board
- Standards Activities Board
- Technical & Conference Activities Board
- History Committee
10. Serves as a point of conflict resolution.
11. Represents the Society to the IEEE Technical Activities Board.
12. Except as otherwise provided in the Bylaws or the PPM, appoints representatives of the Computer Society to other organizations within the IEEE.
13. Represents the Society to external organizations.
14. Identifies and develops potential future volunteer leaders for the Society.
15. Trains Board members and encourages active participation by the Board of Governors and members in IEEE Computer Society activities.
16. Prepares status reports for the Board of Governors.
See IEEE TAB Operations Manual for additional responsibilities.
5.2 PRESIDENT-ELECT
5.2.1 Position Function
Is first in succession to the chief elected officer of the IEEE Computer Society. Provides counsel and assistance to the president while preparing to become president in the following year. Provides leadership and direction for officers and Society programs.
5.2.2 Position Responsibilities
1. Provides counsel to the president in making Executive Committee, standing committee, and other appointments.
2. Serves as a franchised member ex officio and chairs the:
- Constitution & Bylaws Committee
- Planning Committee
3. Prepares meeting agendas and distributes relevant information to all members prior to meetings.
4. Presides over committee meetings to ensure achievement of objectives and attention to major issues and purposes.
5. Serves as a franchised member ex officio of the:
- Board of Governors
- Executive Committee
- Finance Committee
- Intersociety Cooperation Committee
6. Serves on or appoints a member to the Nominations Committee.
5.3 PAST PRESIDENT
5.3.1 Position Function
Provides counsel and assistance to the president and other volunteer leaders. Provides leadership and direction for the Society programs.
5.3.2. Position Responsibilities
1. Provides counsel to the president in making Executive Committee, standing committee, and other appointments.
2. Serves as a franchised member ex officio and chairs the:
- Intersociety Cooperation Committee
- Nominations Committee
3. Prepares meeting agendas and distributes relevant information to all members prior to meetings.
4. Presides over committee meetings to ensure achievement of objectives and attention to major issues and purposes.
5. Serves as a franchised member ex officio of the:
- Board of Governors
- Executive Committee
- Constitution & Bylaws Committee
- Finance Committee
- Planning Committee
6. Plans, initiates, and promotes ongoing interaction with other societies.
5.4 FIRST AND SECOND VICE PRESIDENTS
5.4.1 First Vice President Position Function
Is second in succession to the president and first in succession to the president-elect. Provides counsel and assistance to the president and other volunteer leaders. Provides leadership and direction for officers and Society programs.
5.4.2 Second Vice President Position Function
The second vice president is third in succession to the president, second in succession to the president-elect and first in succession to the first vice-president.
5.4.3 Position Responsibilities for First and Second Vice Presidents:
1. Serves as a franchised member ex officio of the:
- Board of Governors
- Executive Committee
- Planning Committee
2. Executes a portfolio as assigned by the president to ensure achievement of objectives and attention to major issues and purposes.
3. Provides counsel and assistance to the president and other volunteer leaders. Provides leadership and direction for officers and Society programs.
4. Provides counsel to the president in making Executive committee, standing committee, and other appointments.
5.5 SECRETARY
5.5.1 Position Function
Oversees the preparation and distribution of minutes and other permanent records of the affairs of the IEEE Computer Society. Provides leadership and direction for volunteers and Society programs. Is a member of the Board of Governors, elected to the office of secretary by the previous year’s Board of Governors.
5.5.2 Position Responsibilities
1. Serves as a franchised member ex officio:
- Executive Committee
- Finance Committee
- Planning Committee
2. Oversees the preparation and distribution of draft minutes of all Society Board of Governors and Executive Committee meetings.
3. Ensures that appropriate permanent records are maintained.
4. Receives and certifies petitions for candidacy for officer positions.
5. Receives and accepts the ballot counts for Society elections, and officially notifies the candidates, officers, and membership of the election results.
5.5.3 Assistant Secretaries
The Society Executive Director, director of governance and governance administrator shall be designated assistant secretaries of the Board, and in that capacity shall be authorized to certify Board actions for the secretary.
5.6 TREASURER
5.6.1 Position Function
Serves as the chief volunteer financial officer. Provides leadership and direction for volunteers and Society programs. Reports to the Executive Committee and Board of Governors on the financial state of the Society.
5.6.2 Position Responsibilities
1. Serves as a franchised member ex officio and chairs the Finance Committee (FinCom).
2. Serves as a franchised member ex officio of the:
- Executive Committee
- Planning Committee
3. Directs the preparation and distribution of meeting agendas.
4. Directs the development of financial objectives and strategies for the Society.
5. Recommends changes in finance policy to the Board of Governors.
6. Directs the development of the draft budget for FinCom recommendation to the president and Board of Governors.
7. Directs the development of other FinCom recommendations to the Board on all matters having financial implications for the Society.
8. Prepares financial status reports for the Board of Governors.
9. Ensures the integrity of the fiscal affairs of the Society.
5.7 VICE PRESIDENTS’ DUTIES AND POWERS OF APPOINTMENT
Each vice president shall interpret and guide the respective Board’s activities as specified in relevant articles of the Bylaws. A vice president may create ad hoc committees or sub-committees whose chair may be granted franchised membership. A list must be maintained of all appointments and the names of the franchised members.
Each vice president shall:
1. Maintain wide ranging contacts, at all levels with members, volunteers, and staff of the Society and IEEE, including chapters. The primary staff contacts shall be appointed by the Society Executive Director.
2. Assist the president in identifying potential leaders.
3. Assist the president in setting and achieving overall Society objectives.
4. Serve as a member ex officio of the Board of Governors and as a member ex officio of the Executive Committee.
5. Perform other duties as assigned by the president or by the Board of Governors.
6. Chair an IEEE Computer Society Program Board, and ensure attention to the Society’s strategic plan and Board’s major issues.
7. Assume responsibility for program board finances, operations, assessment, and planning.
8. Appoint members of the Program Board subject to the provisions of the respective PPM section.
9. Develop Program Board objectives supporting the strategic plan.
10. Direct development of Program Board objectives, aligned with the strategic plan.
11. Inform the Program Board members and committees of Program Board objectives and their expected individual contributions and responsibilities.
12. Prepare Program Board status reports for the Board of Governors’ agenda book.
13. Recommend changes in the PPM to theExecutive Committee.
14. Direct the preparation of Program Board meeting agendas and distributes relevant information to all members prior to the meeting.
15. Appoint liaison members of other Program Boards consistent with the PPM.
16. Serve as a focal point for working with appropriate IEEE entities, and appropriate committees of the IEEE Program Board.
17. Seek out opportunities for cross-board cooperation and collaboration.
18. Encourage active participation by Program Board members in other IEEE Computer Society activities.
19. Maintain handbook and ensures web currency.
20. Direct preparation of the Program Board budget.
21. Monitor operation of subcommittees.
22. Submit candidates for Computer Society service awards, e.g. Certificates of Appreciation, Outstanding Contribution Certificate, Meritorious Service Certificate, and Distinguished Service Certificate.
Vice Presidents’ Duties and Powers of Appointment
5.8 VICE PRESIDENT FOR MEMBER AND GEOGRAPHIC ACTIVITIES
See PPM Section 8 for the Member and Geographic Activities Program Board requirements.
5.9 VICE PRESIDENT FOR TECHNICAL AND CONFERENCE ACTIVITIES
See PPM Section 6 for the Technical and Conference Activities Board requirements.
5.10 VICE PRESIDENT FOR PROFESSIONAL AND EDUCATIONAL ACTIVITIES
See PPM Section 7 for the Professional and Educational Activities Board requirements.
5.11 VICE PRESIDENT FOR PUBLICATIONS
See PPM Section 9 for the Publications Board requirements.
5.12 VICE PRESIDENT FOR STANDARDS ACTIVITIES
See PPM Section 10 for the Standards Activities Board requirements.
5.13 DIVISION DELEGATE/DIRECTOR AND DIVISION DELEGATE/DIRECTOR-ELECT
5.13.1 Position Function
Division Delegate/Directors serve on the IEEE Board of Directors, IEEE Assembly, and the IEEE Technical Activities Board (TAB). Division Delegate/ Directors and the Director-elect serve as a member ex officio, nonvoting, of the IEEE Computer Society Board of Governors and Executive Committee.
5.13.2 Position Responsibilities of Division Delegate/Director and Division Delegate/Director-Elect
Facilitates communication, cooperation and problem resolution across IEEE.
(a) Communicates needs, concerns, and actions between TAB and the IEEE Board of Directors.
(b) Promotes communication and cooperation among Societies and Councils across IEEE TAB. Cooperates with other Division Delegate/Directors to resolve conflicts across Divisions.
(c) Expedites problem resolution involving Societies and Councils and TAB across IEEE.
(d) Promotes cooperation between the Society and IEEE Regions.
(e) Promotes technical activities at the regional level of the Computer Society.
See IEEE TAB Operations Manual for additional responsibilities.
